The official supporting club of Jericho Mountain State Park and Success OHRV trails.
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Meeting Minutes

Meeting Minutes

Meeting Minutes 4/30/14

A meeting of Androscoggin Valley ATV Club, Inc. was held at the Northern Forest Heritage Park cookhouse on April 30, 2014.

Attendees included: Dick Huot, Stephen Clorite, Dave Osgood, Fran Morin, Carl Morin, Paul Croteau, Randy Cicchetto, Scott Turmel, David Baldaserra, Lefty Theberge, Clinton Savage, Rene Boutin, Henry Sanschagrin.

Approval of minutes

Minutes of 3/26/14 were reviewed.   A motion of approval was made by Paul, 2nd by Carl and all approved the motion

Treasurer's Report

Dave Osgood read the Financial Report for April and the Year End Report.  A motion of approval was made by Randy, 2nd by Rene and all approved the motion.

Trail's Report

All trails are closed.  There is still snow near the warming hut.  Dave Osgood cautioned everyone to refrain from making trail work public until it is confirmed and complete as there are too many rumors and confusion.

Clint said The Head Pond Connector Trail is a rough estimate of 4 miles.  It will require a 30’ steel bridge on the Benson property and approximately 18 culverts.  Larry Gomes is working on a Yamaha grant that will require a letter and signature from the AVATV Club and the Club’s Non-Profit paperwork.

Little People’s Pond washout may require 3-4 loads of gravel, a culvert and brush clearing are needed near Red Barn, brush needs to be cut back near the Dunes in Success.

Unfinished Business

Dick discussed the “roundtable” meeting to bring Clint up to date.  Clint asked us to consider how we want to ride… Roads vs. Trails, since trails take more time and effort to develop.

Dick and Dave will work on the membership letter that Erik needs to mail out the membership applications.

 

The North Country OHRV Coalition said it is okay for the AVATV Club to have a kiosk for the parking lot.  The City also said that we can move the kiosk located by the bridge on the connector trail.

New business

Dick passed out an email handout about the Nash Stream meeting to be held on May 17 in Lancaster.

Dave brought up a request by the City and the White Mountain Ridge Runners to have the AVATV Club groom the city trails in the Winter using the drag the Club owns.  Compensation was suggested at $25/hr.  Alternate city routes were discussed and snow plow techniques to handle the issue was discussed.  No motion was made.

Dick discussed the State’s “out of state” registration process in regards to an email he received from a potential new member.

Other Business

There is a meeting May 5th in Gorham about opening up additional roads to OHRV travel.

Steve gave a report on the NHOHVA annual meeting;  a lobby group was chosen by NHOHVA, SB232 has passed, NHOHVA voted to incentivize memberships by charging back dues, and a portion of the fees charged by the lobby group, to any new member clubs after 1/1/15 if their club is already in existence.

Steve gave a report on the North Country OHRV Coalition meeting held 4/28/14.  The Northern Gateway Chamber of Commerce was accepted as a member, there was a focus on a marketing strategy moving ahead, a business plan was presented and voted on.

A discussion of events and promotions for members was had.  A yard sale and ATV Swap was proposed.

The Berlin ordinance regarding riding OHRV’s on city streets was clarified for Clint and some discussion of the law was had.

Next Meeting

The next meeting of the Androscoggin Valley ATV Club, Inc. will be May 28, 2014 immediately following the Jericho ATV Festival Committee meeting at the Northern Forest Heritage Park cookhouse.

Adjourn

Carl made a motion to adjourn, 2nd by Dave and all approved the motion.

                                     Meeting Minutes 3/26/14
A meeting of Androscoggin Valley ATV Club, Inc. was held at the Northern Forest Heritage Park cookhouse on March 26, 2014. Attendees included: Dick Huot, Stephen Clorite, Dave Osgood, Erik Anderson, Henry Sanschagrin, Fran Morin, Carl Morin, Paul Croteau, Randy Cicchetto,  Scott Turmel, Paula Kinney
Approval of minutes
Minutes of 2/26/14 were reviewed.   A motion of approval was made by Erik, 2nd by Carl and all approved the motion
Treasurer's Report
Dave read the financial report for March.  A motion of approval was made by Paul, 2nd by Erik and all approved the motion.
Trail's Report
Dave applied for a $10,000 grant to bypass the logging operations to be done at Success.   It was suggested that the frost and snow this year may lead to a late mud season and a trail open date of May 23rd may not be feasible.  
Unfinished Business
Yahmaha Grant Update:  Dick stated that the progress of the Yahmaha Grant is unknown, but that the deadline is March 31st, so it is not likely to be done in time.  It is unknown if Wayde will attempt the next Yahmaha Grant.  Randy suggested that we pursue a Polaris Grant.
New business
Jericho ATV Festival:  A discussion of possible demo routes and general festival grounds layout was had.  We may be able to ask Benson (an abutting landowner) to run a demo on his land.  The dam can handle two way traffic, but there is some concern about running both directions at the same time.  A solution could be a person directing the traffic, or adding a "yield to oncoming traffic" sign at one end. 
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We will need equipment and loam to work on the mud pit.  Randy will ask Albert or Public Works.  Coleman may also be asked.  It is estimated that screened loam is $18/yrd and we will need about 750 yrds (or 41 truck loads) to fill the mud pit 18". We need to ask John Higgins if he will do the obstical course again. Coordinating festival events: Friday will be the Poker Run from 9-2, with Mud Pit Grudge Runs from 10:30-4 (sign up at 8).  Saturday will be the Blessing of the Bikes at 9 and Wreck the Dress We need to create a Risk Management Team and verify that we have insurance to cover the "wheel to wheel" races of the mud pit races.
Other Business
Erik needs a membership letter for the annual membership drive. Henry stated that on Saturday there is a map planning session of the Coallition in Colebrook.   He says there are two spare kiosks and possibly two more, if we want to request one. Stephen shared his "Wish List" with the group.  Each of the eight points were discussed and suggestions made.  Upon reading point 3 "Safety Instruction Classroom and Course" it was mentioned that Stephen is becoming a certified ATV Safety Instructor.  Fran motioned for the Club to reimburse Stephen for any certification expenses with vehicle millage reimbursement at $0.45/mile.  2nd by Dave and all approved the motion. 
Next Meeting
The next meeting of the Androscoggin Valley ATV Club, Inc. will be April 30, 2014 immediately following the Jericho ATV Festival Committee meeting at the Northern Forest Heritage Park cookhouse.
Adjourn
Randy made a motion to adjourn, 2nd by Dave and all approved the motion.



Meeting Minutes 2/26/14

Present: Dick Huot, Dave Osgood, Rene Boutin, Paul Croteau, Fran Morin, Eric Anderson, Stephen Clorite and Wade Goulet.

Minutes: The Minutes of meeting 1/29/14 were read.  Eric motioned to approve the minutes as written.  Dave 2nd and all approved the motion.

Financial Report: Dave read the financial report.  Fran motioned to approve the financial report.  Eric 2nd and all approved the motion.

Yamaha Grant: Wade Goulet, of the Berlin Police Department, would like to present a grant proposal to Yamaha to secure funds for patrolling, possible trail work and for Club needs.  Wade will need a letter of endorsement from the club, as well as a list of projects and associated costs.  The deadline is March 31st.  Dave made a motion to assist Wade and to proceed with the grant process.  Fran 2nd and all approved the motion.

2014 Club Stickers: A discussion was made about the Club Member sticker process and a complaint.  It was also discussed when a new year starts for Club Membership.

Trail Report:

-RTP Grants are due a week from Friday.

-A Success trail will move to the location of the existing snowmobile trail this summer due to logging operations in the area.

Other Business:

-Ted Goddard has moved his event, so there is no conflict with the new dates of the Jericho ATV Festival.  His new event dates are July 19th and 20th.

-Stephen reported on the last NHOHVA meeting agenda.  A discussion of costs vs. benefits to joining NHOHVA ensued and the $10 per Club Member NHOHVA membership was discussed.  Dave motioned to continue with the NHOHVA membership at $10 per Club Member.  Rene 2nd and all approved the motion.

Next Meeting: The next regular club meeting is March 26, 2014, following the Jericho ATV Festival meeting, and will be held at the Northern Forest Heritage Park cookhouse.

Adjourn: Dave motioned to adjourn the meeting.  Rene 2nd and all approved the motion.


AV ATV Club Meeting January 29, 2014

Present: Erik Anderson, Steve Clorite, Paul Croteau, Fran Morin, Carl Morin, Henry Sanschagrin, Rene Boutin, Dave Osgood, and Dick Huot

The meeting opened immediately following the Jericho ATV Festival meeting.
- Minutes of the Dec 4, 2013 meeting: Erik made a motion to accept the minutes of the 12/4/13 meeting. Dave seconded and all voted in favor.
- Financials: Dave presented the financial report. Rene motioned to accept the financial report as presented. Paul seconded and all voted in favor.
- A discussion was held to organize ATV clubs from Lancaster, Berlin/Gorham, Success, Milan & Millsfield for a round table discussion meeting. All agreed to try to get it to happen. Dick will look into this.
- There was a compliant made that the ATV Police Patrol are using radar to track cars for speeding. Members of the club felt this was wrong and thought that Assistant Chief Valerino should be notified.
- There was a discussion on how much money the AV ATV Club raised over the years for trail work. It was mentioned that this figure ought to be made public so that the general publi8c has a sense of all the hard work that goes into the trails by their local club. It was also felt that people may be more motivated to join the club and help out. Fran motioned to make the amounts public and Rene seconded and all voted in favor.
- Election of Officers:  A general election was held for President. Vice President, Secretary and Treasurer. Dick was elected President, Steve was elected vice president and Dave Osgood was elected Secretary. A motion by Fran to accept the election results was seconded by Rene.
- Memberships:  All membership money will be sent directly to Erik.
- Club ATV: All club members can use the club ATV to work on trails.
- Website: Steve volunteered to update the website.
- Next meeting: The next meeting will be held February 26 immediately following the Festival meeting.
- Adjourn: Carl motioned to adjourn, Fran seconded, all voted in favor.
Minutes submitted by Dick Huot

AV ATV Club Meeting
December 4, 2013
In Attendance: Henry Sanschagrin, Steve Clorite, Dan Booker, Paul Croteau, Carl Morin, Fran Morin, Andrew Colburn, Rene Boutin, Dave Osgood, Eric Anderson and Dick Huot

Minutes Sept 11:  Dave made the motion to accept minutes as presented seconded by Fran all voted in favor
Financial Report: Dave presented the financial report. Rene motioned to approve as presented seconded by Eric all voted in favor
Membership Report: Eric stated that we have 95 + members
Trails Report: Part of Success might be re-routed due to logging activity
There was some discussion about the North Country OHRV Coalition. The club wants to continue paying dues but at this point only Rene wants to attend these meetings. Dick is listed as a member of the NCOHRV Board.
Also discussed was forming a meeting to hold a round table discussion about Ride The Wilds with Lancaster, Millsfield, Success and Lancaster ATV Clubs
The Jericho ATV Festival was discussed briefly. There remains enthusiasm for this event and the club is happy that the chamber is taking the lead on it this year.
A question was asked about whether or not there were any rules preventing someone from belonging to more than one club. The answer was, no.
Dick introduced the idea the chamber had on doing a billboard in Twin Mtn.
Discussion about City/Town permitting system. It was reported that Gorham is not interested in this.
It was mentioned that police on ATV’s were using radar to stop street vehicles
There was a motion by Fran for the club to get more information on permitting fee, seconded by Dave all voted in favor
It was reported that there will be NHOHVA meeting on Oct 30.
Dick motioned to pay the $50.00 membership fee to NHOHVA, seconded by Fran all voted in favor.
Carl motioned to adjourn, Paul seconded with all voting in favor.

Minutes submitted by Dick Huot

Minutes of Meeting 11/6/13

Recorded by Acting Secretary: Stephen Clorite

Those present: Dick Huot, Dave Osgood, Fran Morin, Carl Morin, Paul Croteau, Randy Cicchetto, Erik Anderson, Stephen Clorite, Henry Sanschagrin, Rene Boutin, Dan Booker

- Discussion of Sept/Oct Financial Reports including closeouts of Jericho Festival and    $913.50 for the River Fire Poker Run.  Motion to accept by Dave.  Eric 1st, Randy 2nd.  All in favor.

-Read and Review of Minutes of Meeting 9/11/13

-A reminder went out to members to properly mark their time for trail work, so the club             can receive match funds for volunteers.

-2013 ATV Festival

                      $3500.00 seed money was returned then split 50/50 with the Chamber of          Commerce

                       Dirt Wheels magazine article discussion

                       $940.00 paid to Kurt from the account.  The bill was settled for about ½.          Pictures and the like were not covered.

-2014 ATV Festival

                        More discussion of date change to weekend of Aug 1st, 2014.  Possible            conflicts resolved.  Arctic Cat wanted an update

-Membership

                        Currently at 95 Members

                        Renewal Reminders:  Paper reminders mailed out in May.  Discussion of            email vs. paper reminders and keeping an email list.  Ways of collecting and       keeping an email list.

                        Recruit Directors:  Currently no President,  Vice President is ready to pass        the torch, No Secretary, No IT Officer (new position? Website discussion)

-Growing number of new clubs discussed.  Potential State legislation pushed by NOVA             discussed.  The legislation concerns Club Dues and OHRV registrations.  Impact           on club members, fees and representation by NOVA discussed.

-Kiosk at Success discussed.  Issues of vandalism and ways to prevent/combat it were discussed; including a camera and “stake out”.  A new Kiosk is slated for the Big        Apple/Gorham Parking Lot.

-Ride The Wilds marketing discussion: 

                        Androscoggin Valley ATV Club relationship with NOVA and “Northern”          vs. “Southern” Coos County mentality and its effect on working relationships with      other clubs.

                        Berlin Chamber of Commerce is renting a billboard in Twin Mountain    area for $3600/yr to promote our area.  It likely will not contain “Ride the Wilds”,       but will focus on other aspects of recreation in our region.  A lengthy discussion         of slogans and how to promote “Ride the Wilds”.

                        A new discussion of cooperative campaigning vs. local promotion took              place.  “Why Drive Any Further” slogan proposed and a club sign suggested.

                        Suggestion that Lancaster needs to stop traffic in it’s area and cross       promotional advertising and support suggested.

                        Organization of Rt. 16 ATV Clubs for cooperative events likes extensive           poker runs and “Ride the Wilds” suggested.

-A discussion of Berlin area lodging and how it is lacking.  Jericho State Park camping, local businesses and individual rentals discussed.  Difficulty at the State level of          creating and updating trails for local businesses and individuals.  Local economy      agenda for the trail network vs. State agenda and the State’s perceived new focus             on Northern Coos County.

-Additional discussion of Lancaster/Berlin cooperation and support pertaining to a loop trail.  Issues pertaining to creating trails through National Forest discussed.  A trail            from Gorham to Lancaster discussed.

-Motion made to set next meeting for Dec 4, 2013.  All in favor.

-Motion to adjourn.  All in favor.

AV ATV Club Meeting
September 11, 2013
In Attendance: Henry Sanschagrin, Rene Boutin, Dave Osgood and Dick Huot
Dick motioned to accept financials as presented and Randy seconded with all in favor.
Dave wants to resign as treasurer. We will try to recruit more members to attend meetings.
There will be an ATV Zombie Poker Run at RiverFire and organized by Ray Bergeron. The proceeds will be divided between AV ATV Club and Presidential OHRV Club.
Rene gave a list of sponsors to Paula and mentioned SDN Snack Shack and Norm Thibodeau as additional sponsors.
The board discussed passing the responsibility of hosting the ATV Festival to the AV Chamber of Commerce. Rene made a motion to hand over the festival to the chamber with the AV ATV Club remain as 40% partners, Dave seconded and all voted in favor.
There was a discussion on South End Media’s bill. It was agreed that Dick would negotiate the bill with Kurt.
It was mentioned that we should copy write the Jericho ATV Festival logo and include “It’s all About the Muddd”
Mike Kelly has been working on trails
Dick motioned to adjourn, Rene seconded with all voting in favor.

Minutes submitted by Dick Huot

AV ATV Club Meeting
June 26, 2013
In Attendance: Henry Sanschagrin, Dave Baldassara, Paula Kinney, Jules & Lydia Poulin, Rene Boutin, Joe Gerrish, Dave Osgood, Randy Cicchetto  and Dick Huot

Randy motioned to accept the minutes as presented, Rene seconded and all voted in favor.
The financial report was presented by Dave. Dick motioned to accept the report as presented; Randy seconded all voted in favor.
Dave reported that Cory was pretty busy moving into his new house and will catch up with the club’s website as soon as practical.
It was reported that many downed trees were cut and removed from the trails. There was plenty of liter that was picked up and signs were put up as well.
There was discussion that the club should buy a brush cutter. Randy motioned to buy the brush cutter for no more than $700.00 and Dick seconded with all voting in favor
Dave reported that the club is waiting for a grant to perform needed work on Success trails
Randy reported that someone has a skid of hemlock to give away
Rene motioned to adjourn, Randy seconded and all voted in favor.

Minutes submitted by Dick Huot



AV ATV Meeting June 12, 2013
Festival Sub-Committee Meeting Minutes
In Attendance: Paula Kinney, Dave Baldassara, Henry Sanschagrin, Rene Boutin and Dick Huot
The North Country Coalition distributed a list of landowners within each ATV Clubs trails system. The AV ATV Club has six landowners
Radio Passes were discussed for promoting the ATV Festival. A radio station in Boston wanted ten packages of passes for four people. The committee approved.
Radio Ads. The Jericho ATV Festival will spend $1,800.00 and NH Grand will spend $4,000.00 on radio ads.
Sponsor updates: Can-Am $2500,00 – PSNH $1500.00 – NH National Guard $1500.00 – Absolute Power Sports $500.00 – Dalton Mountain Motor Sports $500.00 and Profile Power Sports $500.00
Food Vendors; Rudy’s Market, Berlin High Backers and
Map; Do not have one yet. City is working on this.
Block Part wants to put an ad on the back of the brochure. The committee agreed that $500.00 would be the price for this.
Brochures; The committee wanted to know how many brochures were printed in 2012, No one knew will defer the question for Dave O.
Tickets: $5.00 6 and up. Five and younger FREE
ATV Festival parking; Still no word from Mr. Presby for the former ISSI parking lots
NES Same price as last year Thursday and Friday nights 11PM to 7AM $400.00
CDS Portable Toilets 4 regular and 1 handicap all with hand sanitizers $450.00 same as last year
All permits have been secured
Site work is advancing brush has been cleared on spillway providing parking for about 600 ATVs
Meeting adjourned at 7:50

Minutes submitted by Dick Huot




                                                                            
    AV ATV Meeting May 29, 2013
                                Festival Sub-Committee and Regular Meeting Minutes


In Attendance: Erik Anderson, Dave Baldassara, Dave Osgood, John Gerrish, Bradford Morrill, Bob Goddard and Dick Huot
- NES Security will cover the festival and same charge as last year
- Berlin EMS will cover the festival and same charge as last year
- CDS Portable Toilets will cover the festival and same charge as last year
- Dave working on insurance prices, should have numbers by next meeting
- It was mentioned that the Dept of Fish & Game, Berlin Public Works and Bureau of Trails should patrol the trails during the event
- Dave will look into parking at Presby Steel (formerly ISSI)
- A request was made to have Kurt provide dollar amounts and sponsor list for next meeting
- Dave mentioned there are two empty pages on the Festival website Chamber will help fill it.
- The obstacle course will run both days. A prize is needed for each day
- It was reported that the Berlin Water Works might help with installing a line to pump water from the lake to the Mud Pit
- All work/volunteer stations are covered and responsibility assigned. Including Parking, Mud Pit, Obstacle Course, Poker Run, Ticket/Entrance
Club Monthly Meeting
Dick motioned to accept the minutes as presented, Erik seconded, all voted in favor.
Dick motioned to accept the financial report as presented, Erik seconded, all voted in favor.
Dave reported that Dan Malone I asking $500.00 / year to keep the club’s website up to date. Dave motioned to deny the request, Erik seconded, all voted in favor. Chamber is willing to keep website up to date at no cost as long as the information is forwarded to the chamber.
It was noted that Rene decided not to use volunteer BBQ help for the ride in on June 8.
Trail update….Trails are muddy Success Red Barn to Berlin in good shape…Pond Hill needs work….
There was a discussion about the status of the conservation easement in Success. Dick said he will contact Nacny Bell to see where that’s at.
Meeting adjourned at 7:35 PM.
Minutes submitted by Dick Huot




                                                                         
AV ATV Meeting May 15, 2013
                                            Festival Sub-Committee Minutes


In Attendance: Pam Sullivan, Kurt Muhlfelder, Sylvia Poulin, Henry Sanschagrin, Rene Boutin, Paula Kinney, Erik Anderson, Wayne Saunders, Dave Baldassara, Dave Osgood, and Dick Huot
- Pam Sullivan explained NH Grand’s marketing and promotion plan for the ATV Festival and the downtown block party. Advertising will be heard on WXLO ( Central MA/Boston area) NH To Do and NH Made magazines, etc… Festival advertising to begin July 1. Pam will design radio ad and contact WPKQ. Radio ad will be heard and approved by AV ATV before being released.
- Dan Beaudoin at ProQuip said they have two industrial portable industrial power generators. One is 25,000 watts at $125.00 per day and the other is 75,000 watts at $175.00 per day based on 8 hour days. He said we would need to hire Ray’s electric to wire a multi outlet panel so that multiple vendors could plug into it. He also said that ProQuip would donate one day of usage. Will need to check with Ray’s electric. (752-1370)
- Ride the Wilds ~ The June 15 Grand Opening ceremony is being planned. Looks like the North Country OHRV Coalition has things under control.
- Sylvia and Pam suggested that the current poster should include downtown information on the block party.
- Sponsors ~ Kurt will send update of sponsors, dealers, etc… So far he has Can Am Dalton Mtn and Profile Power Sports will do demos. Several suggestions for potential sponsors were given to Kurt.
- Parking ~ Rene, Henry & Erik will work on this. Walter Nadeau wants to help with this as well.
- Under tent vendor spots will be $150.00
- Handouts for sponsors, dealers and vendors should be prepared to pass out on the day of the Festival. These handouts will list date of 2015 date and include a questionnaire about the 2014 festival. Questions such as what was liked and not so well liked, etc….
- Volunteer ~ Norm Thibodeau wants to help.
- Dick will call Berlin EMS for prices
- Dick will call Knit Tent rentals for food and vendor tent
- Food Vendors, Paula is all set with food vendors. So far the Berlin High Backers, Rudy’s Market and Norm Small agreed to be vendors.
- Signage, “No OHRV’s Beyond This Point” signs will be needed at each Urban Compact Zone lines.
- Map, Henry said he will send the map(s) he has via email.
- City meeting, Erik will contact Pat MacQueen
- Event Flyer, will call Hunky Dupuis to find out if we can use her clients to do follow up calls.
Meeting adjourned at 7:50 PM.
Minutes submitted by Dick Huot

AV ATV Meeting April 24, 2013

 

Festival Sub-Committee Minutes

 

In Attendance: Erik Anderson, Rene Boutin, Henry Sanschagrin, John Dave Osgood, Dave Baldassara, Kurt Muhlfelder, Wayne Saunders, Bob Gagne, Walter Nadeau, Paula Kinney, Randy Cicchetto and Dick Huot

-        According to Captain Wimsatt trucks will be allowed to access the sponsor area through the campground but no later than 6:00 PM.

Dan Beaudoin at ProQuip said they have two industrial portable industrial power generators. One is 25,000 watts at $125.00 per day and the other is 75,000 watts at $175.00 per day based on 8 hour days. He said we would need to hire Ray’s electric to wire a multi outlet panel so that multiple vendors could plug into it. He also said that ProQuip would donate one day of usage. Will need to check with Ray’s electric.

Food Vendors, Paula is all set with food vendors. So far the Berlin High Backers, Rudy’s Market and Norm Small agreed to be vendors.

Signage, “No OHRV’s Beyond This Point” signs will be needed at each Urban Compact Zone lines.

Map, Henry said he will send the map(s) he has via email.

-        City meeting, Erik will contact Pat MacQueen

-        Event Flyer, will call Hunky Dupuis to find out if we can use her clients to do follow up calls.

-        Mud Pit piping, 4 inch pipe 300 feet long is needed to pump water from the lake to the mud pit. Dave will ask Barry Kelly

-        Grudge runs will be held Friday. Mud Pit Race heats will take place Saturday morning with finals in the afternoon. Mud Pit foot race will take place at the end of the finals.

-        Obstacle course will be built bigger and better that last year’s. Kids will be able to run the obstacle course but the limit is no smaller than a 500 cc machine.

-        Poker Ruin, 3,000 pound winch will be offered for the best hand.

-        Randy would like to provide trophies for mud races. He will let the committee now how many trophies he will need.

-        Volunteer Stations ~ Rene will take care of getting volunteers for the entry tickets ~ Joe Gerrish will be in charge of parking OHRVs ~ Trail Patrol will be organized by Henry

-        Municipal parking, Pam Laflamme will be asked to provide a map of the city. Place map on websites.

AV ATV Club Meeting Minutes

-        Dave presented the finance report. Erik moved to accept the finance report as presented, Rene seconded, all voted in favor

-        It was mentioned that the meeting minutes should be sent to Dan Malone

-        Jules Poulin volunteered to be the Trail Master at Jericho Mt. State Park. Erik will help him to get started.

-        Membership Ride-in was discussed. Rene will organize games and a 2:00 group ride through the Park.  Hamburgers, hot dogs, French fries and cold drinks will be served. Rachel & Bob Moody volunteered to handle the BBQ. Club will look for donated food items. All proceeds to benefit the club. Anyone producing their membership card will receive a $1.00 discount on ALL food items.

-        The Club needs to find a new insurance carrier. Dave is working on this.

-        The Club still needs to get an Event Permit for the ATV Festival.

-        Names on the checking account have been changed. Jim Nadeau and Ron Payette’s names were removed. Dave Osgood, Rene Boutin and Randy Cicchetto’s names will be recorded as authorized to sign. Only one name will be necessary on each check. Randy made a motion to change the names on the chewing account. Erik seconded the motion, all voted in favor.

-        Motion to adjourn by Randy, seconded by Erik, all voted in favor.

Meeting adjourned at 8:15 PM.

Minutes submitted by Dick Huot


AV ATV Meeting March 27, 2013

Festival Sub-Committee

   In Attendance: Erik Anderson, Rene Boutin, Henry Sanschagrin, John Wimsatt, Chris Gamache, Jim Tees, Josh Bergeron, Dave Osgood, Walt Nadeau and Dave Baldassara. Kurt Muhlfelder & Lyndsey Cole by phone.

Meeting brought to order by Dave. Captain Wimsatt and Chris Gamache explained that “Event Permits” are being phased out to prevent unregistered riders from going to events that purchase the permits and riding trail systems for free all season long and also to encourage riders to purchase NH registrations which directly support the trails and F&G among other expenses. Chris said that registration dollars purchased the land in Jericho. Event permit will cover demo route for demo ATV’s and the mud races only.

In relation to last year’s festival, John stated concerns about ATV’s riding roads that were not open. Dave stated that better communication is needed between F&G officers and Festival officials and local Police along with more visible signage would help reduce those problems. John and Chris agreed. Walt will work with Henry on signage. Club will ask for 2 extra radios from Shaw Communications that F&G officers can use and have all radios shooting off repeater on Mt. Washington. F&G officers will also be in contact thru F&G radios with F&G display at Festival site. F&G Officers Wayne Saunders and Mark Ober will work with festival officials on 2013 Festival.

Dave asked Chris if road thru campground can be used to get tractor-trailers into Festival grounds as we have in the past. Chris didn’t know for sure. Dave asked if the Trails Bureau could dig a trench for water line to pump water from Lake to mud pit and Chris said if Club  purchased the pipe the Trails Bureau staff would dig trench and lay pipe.  Dave informed Chris that Club would seek to utilize State Prison inmates to assist in clearing the rest of the spillway as soon as ground dries up to increase ATV parking at site. 

Dave told Ted Goddard of the New England Forest Rally to keep trail closing times as he had outlined in letter to the Club in February. Altering the times would not help Festival attendance. We will post on Festival site the trail closing times on Saturday July 26 well in advance of the Festival. Chris and Dave agreed that there was not much we could do about the conflict once the landowners had granted permission the NEFR.

Kurt said that he has contacted 5 of 7 ATV manufacturers, with Polaris being the only responder so far and it was a positive response. Price for factory demos will be $2500. He has also been contact with Progressive insurance for Title sponsorship.

Title sponsor will be called Premium Mudder and cost $12,500.

Other levels are;

        Covered In Mud – 5 max at $3500 @

            Still Muddy – 10 max at $1500 @

            Vendor – 2 max at $500 @

            20 x 40 “Mall Tent” spaces $250 @ - may not do if not enough interest.

Meeting adjourned at 8:00 PM.

Minutes submitted by Dave Osgood

AV ATV Meeting Feb. 6, 2013

Festival Sub-Committee

Present: Dave Osgood, Paula Kinney, Rene Boutin and Dick Huot. Joining by phone were Kurt Muhlfelder of South End Media and Lyndsey Cole of Lyndsey Cole Events

The meeting opened at 6:00

Dick started the meeting explaining that this meeting was to focus on South End Media’s (SEM) plans to attract sponsors, dealers and after market vendors.

Kurt explained that SEM thinks of sponsors, dealers and after market vendors as vendors but quickly added that SEM prefers to use the term “Exhibitors” for all of the above. The sub-committee agreed with this. 

Kurt feels that the cost of to be a Title Sponsor for this event would be in the range of 8 to 15 thousand. He went on to list what the benefits of Title Sponsor would be such as signs wherever we can hang them, logos wherever we could place them, the TS would be listed on all promotional materials and mentioned on all radio spots, the Jericho ATV Festival and the AV ATV Club’s Website, and these listings would stay in place as much as possible until the next event in 2014.

SEM will come up with names for each level of sponsorship and what benefits sponsors will receive at each level. SEM will also associate a cost for each level and present both to the sub-committee at our next meeting.

We talked about the possibility of the White Mountain Ridge Riders posting the title sponsors logo on their groomers.

The festival committee will make a list of all possible physical locations where signs could be hung.

Although SEM is charging a 15% commission for all vendors they attract Kurt explained there are associated costs beyond the commission. He said that SEM charges $60.00/hour for work related directly to the festival. He feels that approximately 7 hours per month will be sufficient.

We discussed the requirements of SEM presence at the festival. We agreed that Kurt and Lyndsey would be available for set up on Thursday the 25th, Friday the 26th and Saturday the 27th until about noon. SEM requires the Festival to provide two rooms for two nights for the Festival. A per diem amount will be decided for the time that SEM is attending the festival.

SEM agrees to take responsibility for placement of all vendors and to take care of all vendor concerns beginning on July 25 until they leave on the 27th. The committee requires that all vendors stay until the end of the event on Saturday. This will be made part of the vendor’s contract.

The committee agreed that the chamber will be the primary contact. The chamber’s phone #, email address and website will be prominent on all promotional materials that have to do with the festival. All inquiries to become a vendor will be directed to SEM immediately.

 Submitted by: Dick Huot, 02/07/13

                                                                 AV ATV Meeting March 6, 2013

 

Festival Sub-Committee

 

Present: Dave Osgood, Jules & Lydia Poulin, Rene Boutin, Erik Anderson, Henry Sanshagrin, Sylvia Poulin, Dave Baldessare and Dick Huot.

The meeting opened at 6:00

Dick and Henry reported on the North Country Coalition meeting held February 18. NH Grand marketing consultant Pam Sullivan moderated the naming of the approximate 1,000 miles of ATV trails in Coos County. The final name for the trail system will be “Ride The Wilds”. A logo is to be unveiled at a later date.

The National Guard was mentioned as a possibility to do traffic control. Lydia said she would talk to her brother Jerry Rouleau to see if that would be possible.

An email from Chris Gamache indicated that there would be no power set up for the festival this year. He said it looks like the way to go is to get donations to get this done. The jod is estimated at $80,000.00. He also said that Reserve America is live and taking reservations for Jericho Mountain State Park campground.

Local Brochure: It was discussed that the chamber would take care of drafting a letter and mailing it to area businesses. The club would be selling ads on the brochure and on the Jericho ATV Festival website. The chamber would use AV ATV Club letterhead and envelopes.

New England Forest Rally: The NEFR will be held the same weekend as the ATV Festival. Some of the roads used for the rally will close a section of ATV trail by 7 Islands bridge that will close the ATV trails coming to Berlin. Dave will meet with NEFR officials and Chris Gamache

It was mentioned that NH Grand would have a weekend getaway package from one of the resorts in Coos County. That will be used to draw ATVers to the downtown block party.

South End Media asked for pictures of sites where banners promoting the festival could be hung. They want information on possible banner sites in the downtown and anywhere in Jericho Mountain State Park. They’re thinking of hanging banners on anything; porta potties, buildings, equipment… imagination’s the only limit. The festival committee will make a list of all possible physical locations where signs could be hung.

Randy Labnon of the T&C said he could provide two rooms for two nights at $80.00 each on 25 & 26 July for Kurt and Lyndsey South End Media.

Cory Osgood requested $300.00 for his work on the Festival’s website. A motion to accept the request was made by Dick, seconded by Rene. All voted in favor.

Dave suggested the club move $3,000.00 into the festival account to cover festival related expenses. A motion was made by Rene to move $3,000.00 to the Festival account and seconded by Erik. All voted in favor.

There was a brief discussion of joining the North Country OHRV Coalition for $100.00 which is an annual membership fee. A motion was made by Rene to pay the $100.00 and join the coalition and seconded by Dave. All voted in favor.

A discussion about having music at the Festival was discussed, it was agreed to look into hiring Tim Dion. It was unclear as to what the fee would be. Dick thought it was about $300.00, he will look into it.

Dick will ask Rachel & Bob Moody to help out with the grill during the Membership Ride-in.

 

 

AV ATV Club Meeting Minutes

 

The minutes of the 1/30 meeting were presented. Sylvia noted that the minutes said the AV ATV Board agreed to split the festival profits 50/50 with the Mani St program. It should have said the profits will be split 50/50 with the AV Chamber. A motion to approve the minutes was made by Dave and seconded by Erik. All voted in favor.

 

The minutes of the 2/6 meeting were presented. Dave presented the Financial Report dated 1/30/13. After a brief discussion a motion was made to approve the Financial Report as presented by Erik and seconded by Rene. All voted in favor.

Meeting was adjourned at 7:45. Motion to adjourn the meeting was made by Dave and seconded by Dick. All voted in favor.





AV ATV Meeting Jan 30, 2013

 

Present: Dave Osgood, Paula Kinney, Rene Boutin, Erik Anderson, Bob Gagne, Sylvia Poulin and Dick Huot.

The meeting opened at 6:00

Cory Osgood will develop the Jericho Festival website with his friend Adam. Paula will work closely with them because of her experience with the RiverFire website.

Ideas for the website included different pages for; sponsors, mud pit, event schedule, pictures, sponsor logos, city map, Bureau of Trails, Chamber, State Park System, City of Berlin, etc….

There was discussion about events during the festival which could include the obstacle course, designed and built by John Higgins. The group also talked about charging $5.00 to run the course this year. There will be mud pit grudge runs, mud pit foot races and a poker run. The poker run will include two stops in the downtown area.

Included in the discussions were issues identified by local city and state officials. “No ATV’s Beyond This Point” signs need to be placed on city streets at the Urban Compact Lines. The city will make these signs. Rt 16 at the Cates Hill Road intersection, the B/G line and on Rt 110 near the Bouthellier’s road intersection.

Sylvia and Paula talked about the rack card designed with the money from Citizen Bank Foundation grant.

Sylvia will organize Main Street Block Party. Downtown businesses will be open. She’ll provide more details as time goes on.

The board agreed to a 50/50 split with the main Street Program from the proceeds earned from the festival.

It was noted that we need to keep Paul Grenier, Chris Gamache, Andrew Zboray and Clint Savage posted about meetings and meeting minutes.

It was motioned by Erik and seconded by Rene to close the Clubhouse Account and transfer the funds to the AV ATV Club’s regular checking account. All voted in favor.

It was motioned by Rene and seconded by Erik for the AV ATV Club to put the Drag up for sale. All voted in favor.

 Submitted by: Dick Huot, 02/08/13








 

 

   

 

 







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